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Job Description

Urgent Opening for HR & Admin Executive-chennai

Posted On : 17th Jul 2015 10:47 AM Back to jobs list
Location Chennai
Role / Position Admin & HR Executive
Experience (required) 2-4 Year

Our client is a customer centric Medical Tourism facilitation company

Position Title: Admin & HR Executive

Reporting to:  Branch Head for administrative issues and CEO for operational issues

Key areas of contribution:

Specific job duties will include the following: 

  • Be responsible for the day to day operations of the office.

  • HR

  • Follow all policies and procedure of the organization.

  • Undergo all mandated training

Daily role

  • Ensure to implement and follow the process and procedure established by the organization.

  • Reviewing resumes and applications submitted by candidates for all positions in India and global offices. 

  • Conduct first round of telephonic interview for the candidates to schedule interviews.

  • Organize and coordinate recruitment interviews by discussing with committee and providing the necessary inputs during the hiring process

  • Work with recruitment agencies to source for candidates for specific job positions

  • Maintaining HR records, such as those related to compensation, health and medical insurance, vacation tracking, yearly increment, appraisal forms, employee benefits.

  • Provide input to Accounts for deduction of income tax as per the country rules and regulations 

  • Handling insurance-related issues

  • Managing workplace safety issues

  • Provide induction training to new employees and coordinate the training needs of existing employees. 

  • Termination of staff in line with company policies

  • Communicate and explain the organization's HR policies, culture, values, mission and vision to the employees

  • Follow up of confirmation records statutory obligations – Provident Fund,, taxes, gratuity, LTA, bonus etc 

  • Preparation of monthly salary statement 

  • Handling the full and final settlement of the employees 

  • Administration of all contract labor

  • Conducting various welfare activities 

  • Community initiatives programs - organizing and participation 

  • Regular updating of communication channels 

  • Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management 

  • Ensuring statutory compliances for MSP withdrawal, annual returns, license, shop and establishment license, labour law and record information on a timely basis 

  • Liaising with all government agencies to ensure adherence to compliance 

  • Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements 

  • Recording, maintaining and monitoring attendance to ensure employee punctuality 

  • Conducting employee orientation and facilitating newcomers joining formalities 

  • Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee 

  • Resolving grievances or queries that any of the employees have with colleagues, supervisors or management and ensure they are redressed in a timely fashion.

  • Escalating to the right level depending on the nature of the grievance or issue 

  • Checking travel and tour expenses and contractor bills and record in relevant software for timely credit of the amount into employee's accounts

  • Preparing offer and confirmation letter

  • Implement and administer performance management processes as per the policy and timelines 

  • Conduct exit interviews for employees and recording them accordingly 

  • Reviewing job descriptions for all positions at regular intervals and update them in consultation with the respective managers 

  • Engage with employees on a regular basis to understand the motivation levels of people in the organization 

  • Coordinating with consultants and candidates for scheduling appointments with the management team for sourcing 


  • Coordinate with branch offices and collect the details of salary and compensation and provide the gross value to accounts for ensuring payment of salary on monthly basis. 

  • Collect information from branches and report the operational budget requirements to support budgeting process.

  • Provide input on annual compensation in line with market practices and inflation levels to ensure staff are adequately compensated. 

  • Report on annual asset available with individual offices globally.

Qualifications for the position:

  • A graduate in HR or sociology / psychology

  • MBA HR preferred.

  • CHRMP or SHRM certified preferable but not mandatory.

  • Experience in working in a HR role or with a large services company in accounts function

  • Having managed a team is advantageous but not essential. 

  • Proficient with MS office applications

Personal Qualities:

  • Be a team player with good interpersonal skills.

  • Excellent communication skills to interact with personnel at all levels

  • Excellent written and reading communication skills in English

  • Organized and able to prioritize time based on situation with ability to meet deadlines.

  • Confidentiality and judicious judgment in interpreting situation

  • Attentive to details and accuracy of information and reports

  • Problem solving skills, and out of box solutions (within the established policies and procedures


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